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District Business Forms

Gift Cards

Gift cards/certificates purchased with District or Grant funds need to follow the District’s purchasing policies as well as Internal Revenue Service (“IRS”) guidelines. According to the rules of the IRS, gift cards/certificates have readily ascertainable value. Gift cards/certificates are similar to cash. For employees, the value of gift cards/certificates is considered compensation subject to employment tax withholding and reported on Form W-2. For non-employees, the value of all gift cards/certificates, an aggregate amount of $600.00 or more per calendar year, must be reported to the IRS on Form 1099-MISC.

Gift Card Use - Procedures

Gift Card - Protocol

Gift Cards/Certificates - Authorization for Purchase

Gift Cards/Certificates - Acceptance Form

Gift Cards/Certificates-Disbursement Log